Onboarding Coordinator-Hybrid

Overview

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents. Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program.

Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it. We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you.

Join us in making a real difference in the health of our community.

Job Summary

Position Title: Onboarding Coordinator

Job Summary

The Onboarding Coordinator plays a vital role in welcoming and integrating new employees into the organization. This position ensures a smooth, compliant, and engaging onboarding experience for both clinical and non-clinical hires. Working in a hybrid capacity, the Specialist coordinates preboarding, documentation, system access, orientation scheduling, and cross-functional communication with recruiting, IT, training, and compliance teams.

Responsibilities

• Coordinate and track onboarding tasks for new hires, including document collection, background checks, and system setup.
• Send welcome emails, instructions, and orientation materials in advance of start dates.
• Liaise with Recruiting, Credentialing, and IT to ensure timely profile creation (e.g., HRIS, LMS, timekeeping tools).
• Conduct Day 1 onboarding sessions (virtual or in-person) and facilitate I-9 verifications.
• Ensure compliance with onboarding policies, including federal/state verification requirements and internal checklists.
• Update onboarding trackers and maintain accurate employee records in systems like iCIMS or other ATS/HRIS platforms.
• Support quarterly audits, visa verification reviews, and reporting needs. Deliver excellent service and communication to new hires and internal teams.

Qualifications

• 2+ years of HR, onboarding, or talent operations experience (healthcare experience preferred)
• Strong organizational and communication skills
• Familiarity with onboarding systems (e.g., iCIMS, ADP, Paycom, NetSuite)
• Ability to manage multiple deadlines while maintaining attention to detail
• Proficiency in Microsoft Office and virtual platforms (Zoom, Teams)
• Able to work independently in a hybrid environment with minimal supervision Work Environment Hybrid: Combination of remote work and in-person support at designated office(s) Occasional in-person attendance for New Joiner Orientation and I-9 verification required $21.00-$26.00 an hour

Equal Opportunity

Employer Essen Health Care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically-diverse population.