Division Office Administrator - Materials Science Division

Company Description Join us and make YOUR mark on the World! Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact. Job Description We have an opening for an Administrator to work in a dynamic and fast-paced environment. You will work independently and may support Operations, the Materials Characterization Center (MCC), and/or provide advanced group support, following established procedures to assess business, operational and organizational requirements and deliverables and apply general knowledge of policies, procedures and practices to develop, approve and implement administrative and operational activities.  This position is in the Materials Science Division (MSD). This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization. This position will be filled at either the A01.1 or A01.2 level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level. You will

• Assess business, operational and organizational requirements and deliverables and develop, approve and implement administrative and operational activities.
• Participate in planning, decision-making, and development of administrative processes for the work unit.
• Review documentation for adherence to policy, ensuring consistency within the work unit or functional area; participate in determining whether work unit is in compliance with policies, procedures, methods, and practices and participate in the implementation of corrective actions to bring into compliance.
• Coordinate and participate in human resources activities for non-exempt office administrative personnel including hiring, training, performance management, career development, and provide rating alignment and salary recommendations.
• Research, analyze, establish and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations.
• Collect, validate, and interpret business, operational and/or organizational planning data in support of strategic and/or workforce planning activities.
• Assist with tracking budgets and expenditures, working closely with division administrator and resource manager.
• Perform other duties as assigned. Additional job responsibilities, at the A01.2 level
• Represent MSD on self-assessment, audit teams, or work-related committees and lead projects to assess, set and establish protocol and procedures for the work unit.
• Prepare and review a variety of reports for management decision making.
• Review a variety of documentation for adherence to policy and to ensure consistency.

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
• Experience coordinating administrative and operational work activities and multi-faceted internal processes.
• Experience participating in business, operational and/or organizational activities.
• Experience working on organizational projects with the ability to understand, interpret, and apply related policies and procedures.
• Understanding of basic principles of personnel administration, policies and procedures and of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.).
• Effective analytical, problem solving and decision-making skills necessary to independently advise, resolve, recommend and approve appropriate actions to implement solutions.
• Effective interpersonal skills with the ability to handle sensitive and confidential issues with tact, discretion, and mature judgment.
• Effective leadership and team-building skills.
• Experience leading administrative projects effectively with the ability to understand, interpret, and apply operational related policies and procedures; advanced organizational skills, attention to detail, accuracy, and follow through. Additional qualifications at the A01.2 level
• Administrative and organizational skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Demonstrated ability to work effectively with short deadlines and frequent interruptions.
• Experience interacting with all levels of personnel exercising a high degree of discretion, mature judgment, and tact in handling issues of a sensitive nature and demonstrated effective verbal, written and interpersonal communication skills necessary to effectively explain, present, direct, negotiate and influence others.
• Analytical skills with the ability to anticipate, identify, and resolve complex issues effectively.

Qualifications

We Desire

• Knowledge of Laboratory, PLS, and MSD business, operations, and organization.
• Knowledge and understanding of the Laboratory’s policies and procedures. Pay Range $82,140 - $100,608 Annually for the A01.1 level $94,560 - $115,728 Annually for the A01.2 level This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. Additional Information #LI-Hybrid Position Information This is a Flexible Term appointment, which is for a definite period not to exceed six years.  If final candidate is a Career Indefinite employee, Career Indefinite status may be maintained (should funding allow). Why Lawrence Livermore National Laboratory?
• Included in 2026 Best Places to Work by Glassdoor!
• Flexible

Benefits

Package

• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  https://www.llnl.gov/inclusion/our-values Security Clearance This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. Pre-Employment Drug Test External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor. Wireless and Medical Devices Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices. If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings. How to identify fake job advertisements Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond. To learn more about recruitment scams:  https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws. Reasonable Accommodation Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.

If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. California Privacy Notice The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose.

The Employee Privacy Notice can be accessed here .