Human Resources & Operations Assistant

Live Action is seeking a proactive, detail-oriented Human Resources & Operations Assistant (HOA) to play a key role in supporting our HR and Operations functions and advancing the organization's mission. In addition to HR and operational responsibilities, this position works closely with our California team to manage the office and coordinate California-based events. The HOA must be passionately committed to Live Action’s mission and inspired to do the best work of her/his life. This position offers the potential for growth and the opportunity to be part of a dynamic, growing, and highly productive team. The role is based in Orange County, CA and paid hourly. The HR & Operations Assistant’s responsibilities include, but are not limited to:

• Sorting, scanning, and sending mail to the appropriate POCs
• Assisting with annual audit documents
• Facilitating state registration documents
• Coordinating team meetings, taking and distributing meeting notes
• Assisting with planning Live Action’s annual Staff Retreat
• Filing sales tax for the Live Action Store
• Manage vendor relationships and ensure non-profit discounts are applied to all major vendors
• Notifying various staff of special occasions or team members' life events
• Sending cards, gifts, flowers, etc., on behalf of the leadership team for special events
• Supporting Live Action’s recruiting efforts: screening initial applications, scheduling interviews, and preparing offer letters
• Facilitating account setup for new hires
• Assist as needed with ensuring the Orange County office is equipped and prepared for scheduled meetings, events, and productions. Work with vendors and staff to ensure facilities are stocked, clean, and organized.
• Assist as needed to run errands for food, printing, mailing, or other supplies.
• Assist as needed with research or making calls through guest lists for upcoming events
• Assist with planning, coordinating, and executing various events held at the office, sometimes on weekends

Requirements

• Dedicated to the pro-life mission,
• Part-time availability (15-25 hours per week)
• Proficient in word processing and G Suite, Excel spreadsheets, and familiar with database use and web resources
• Exceptional organizational skills and attention to detail
• Ability to manage multiple projects, prioritize competing deadlines, and follow through with minimal supervision.
• Strong communication skills
• Ability to maintain confidentiality and work with sensitive information
• Previous office experience preferred All employees are required to sign Live Action’s Non-Disclosure and Confidentiality Agreement. LIVE ACTION: Live Action is dedicated to ending abortion and building a culture of life in America and beyond. We believe that every human life has intrinsic value and rights. We expose the truth about abortion and counter the misinformation campaign of the multi-billion-dollar abortion industry and lobby. Today, we have the largest online following in the pro-life movement, with millions of followers across the United States. APPLICATION SUBMISSION PROCESS: No phone calls please. All staff members are required to sign Live Action's Non-Disclosure and Confidentiality Agreement. BENEFITS: Live Action offers high-value benefits to our full-time employees! Live Action provides competitive and ethical health benefits for full-time employees and their families. We also have unlimited PTO for our employees as we are a work/life balance, family-oriented culture. LIVE ACTION: Live Action is a media and news nonprofit dedicated to ending abortion and inspiring a culture that respects all human life. Live Action’s groundbreaking news coverage and compelling videos reach several million people weekly across Facebook, YouTube, Twitter, and Instagram. (see more here: www.facebook.com/liveaction and www.liveaction.org ).