Executive Assistant

FLSA Status: Exempt Department: Executive Office Reports To: Owner/CEO Position

Summary

Supports the Owner/CEO directly during a period of rapid, sustained growth (approximately 300% year-over-year) across a five-market Texas operation. Acts as a high-energy, technology-forward force-multiplier who is fluent in AI-driven tools, comfortable navigating the construction industry, and experienced in managing complex operational environments.

Key Responsibilities

• Own the CEO's calendar end-to-end—proactively scheduling, resolving conflicts, and protecting time for priority work.
• Coordinate travel, meetings, and site visits across Houston, San Antonio, Austin, San Marcos, and Dallas/Fort Worth.
• Prepare the CEO for each day and meeting with relevant context, documents, and priorities.
• Actively use AI tools and automations to streamline scheduling, correspondence, research, and reporting workflows.
• Maintain fluency in construction and electrical contracting concepts to represent the CEO credibly with field leadership, vendors, and clients.
• Handle sensitive business and personal matters with absolute discretion, drafting and managing correspondence on the CEO's behalf.
• Serve as a trusted gatekeeper, filtering and prioritizing incoming requests to protect executive time.
• Take ownership of ad hoc special projects spanning HR, recruiting, operations, and business development. Key Performance Indicators (KPIs)
• Full command of CEO's calendar & inbox priorities achieved by Day 30
• Reliable early-morning coverage established (6:00–7:00 AM start) by Day 30
• First AI-driven workflow improvement implemented by Day 60
• Proactive executive gatekeeping and request routing established by Day 90
• Trusted point of contact status built across all five regional markets by Day 90

Qualifications

& Skills

• Early riser able to reliably begin the workday between 6:00 AM and 7:00 AM.
• 3+ years supporting a senior executive or owner in a fast-paced environment.
• Demonstrated fluency with AI tools and modern productivity software.
• Experience operating within or supporting complex, multi-site operational environments.
• Exceptional organizational, communication, and independent problem-solving skills.
• High level of professional discretion with confidential information.
• Preferred: Background in construction, electrical contracting, hospitality, or founder-led growth environments.
• Preferred: Familiarity with JazzHR or similar platforms, and a Bachelor's degree or equivalent professional experience.