Studio Coordinator / Administrative Assistant

Your Role Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a   Studio Coordinator , you will provide administrative support to a team of industry-leading designers and architects.

You enjoy helping others prioritize and manage their schedules. You're   at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as   an ambassador   for their studio and a liaison between their directors/principals, project   teams   and many others.

What You Will Do

• Support Studio Directors and Principals with all administrative needs, including   scheduling of   meetings, expense reports, correspondence,   travel arrangements,   etc.
• Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
• Partner with Studio Directors, Principals and Design Managers   on   coordinating   on-site   client meetings with the   NY office   hospitality team.
• Engage in office culture,   plan   studio meetings, retreats, outings, and celebrations.
• Work   with the studio to   maintain   an organized studio space.
• Consistently provide   a high level   of customer service to Gensler staff, clients, vendors, business   partners   and guests while at times, being the client interface.
• Collaborate   with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
• Serve as back-up for reception   and other   Studio   Coordinators   as needed. Your

Qualifications

• Must have at least 3-5 years of experience in an administrative support position
• Bachelor’s degree is   required
• Experience in a professional service firm preferred
• Proficient in Microsoft Office (Word, Excel ,   etc ), Microsoft Teams   –   Tableau is a plus
• Strong knowledge of   Power Poin t   required   –   Adobe InDesign and   Miro   is   a plus
• Strong attention to detail and the ability to multi-task and prioritize   required
• Excellent verbal and written communication   a must
• Ability to communicate and interact effectively with all levels of management
• Exceptional customer service orientation
• Must be self-motivated,   resourceful   and entrepreneurial ​ *Please submit your resume as a PDF, Word documents will not be accepted **The base salary range will be estimated between $67,500 -77,500 plus bonuses and benefits and contingent on relevant experience. Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.