Administrative Services Coordinator II - Psychiatry

Overview

The Administrative Services Coordinator II provides a variety of administrative support services for the Center for Developmental Behavioral Health (DBH) department. This position verifies expenses; processes reimbursements, purchase orders, and invoices; tracks funds; maintains reports, records, and databases; prepares internal and external correspondence; provides schedule and meeting coordination support; assists with the on-boarding new team members; and supports departmental training efforts and special projects. This staff member enters payroll information and works with various computer software systems daily.

Responsibilities

1.

• Maintain monthly departmental expenditure reports, verify expenses, and monitor line items related to departmental purchases. 2. Process departmental expenses, staff reimbursements, purchase orders and miscellaneous invoice payments, through the Procure-it Purchasing system.
• Oversee, maintain, and submit related documentation to Accounts Payable/the Finance department.3.
• Assist with and coordinate department sponsored trainings and meetings.4. Schedule meetings to include coordinating participant availability; identifying and reserving meeting location; and setting up and disseminating virtual meeting links.5.
• Track and record departmental leave requests.
• Maintain disseminate department leave calendar.6.
• Maintain and track multiple budgetary funds and report monthly balances to leadership.7.
• Provide orientation to new staff and trainees.
• Maintain updated staff information database.8.
• Monitor patient adherence to the transportation requirements and expectations.
• Maintain and monitor patient transportation databases, associated transportation costs, patient consents, and attendance concerns.
• Develop and send related letters to patients. 9.
• Provide administrative coverage for Administrative Coordinators within DBH/Inpatient10. Complete medical documentation for Psychiatrists and other clinicians.11.
• Interact with vendors, potential hire candidates to schedule tours of DBH, dinner and lodging arrangements12.
• Provide support and assist with the implementation of patient and clinical staff safety procedures.

Qualifications

EDUCATION:

• High School Diploma or GED required.
• Associate’s degree or equivalent education is highly preferred. EXPERIENCE:
• Three years of progressively responsible administrative experience is required.
• Experience in a clinical setting is preferred. Minimum pay range USD $45,059.66/Yr. Maximum pay range USD $75,603.63/Yr.