Office Administrator & Events Coordinator

Personal

Qualifications

• Be a growing Christian
• Be a team player
• Be flexible, cheerful and patient
• Ability to meet people comfortable and confidently
• Be organized, competent, efficient and creative
• Be computer proficient in Microsoft Office & Google Workspace
• Be proficient in Quickbooks
• Able to safeguard confidential material
• Ability to understand and communicate the Vision and Mission of Freedom Int’l Christian Training Center
• Possess the ability to serve wise Godly counsel
• Should be teachable and open to correction.
• Able to maintain and be accountable for accurate financial records.
• Solid understanding of accounting principles and practices.
• Excellent attention to detail and accuracy in data entry and reporting.
• Strong organizational and time-management skills.
• Ability to work independently and manage multiple tasks.
• Knowledge of tax regulations and compliance standards. Office Administrator & Events Coordinator

Job Summary

Provides administrative support by managing front desk operations, bookkeeping, and coordinating events to ensure smooth daily operations. Bookkeeper

Responsibilities

• Upholds all policies and procedures in the manuals
• Cleanliness and Organization: Responsible for maintaining cleanliness and organization of work space. Staff is expected to schedule 30 minutes at the beginning of shift to ensure cleanliness and organization of work space
• Record and maintain financial transactions, including purchases, sales, receipts, and payments.
• Process accounts payable and receivable, ensuring timely payments and collections.
• Reconcile bank statements and other financial accounts on a regular basis.
• Prepare financial reports, including balance sheets, income statements, and cash flow reports.
• Maintain and organize accounting records and documentation for audits and reviews.
• Monitor and report on cash flow and budgeting activities.
• Assist in the preparation of tax filings and other regulatory requirements.
• Collaborate with the finance team to streamline accounting processes. Front Desk

Responsibilities

• Greeting and Welcoming Guests: Welcoming visitors, clients, and employees as they arrive, offering assistance, and providing a positive first impression of the organization.
• Answering and Directing Calls: Managing incoming phone calls, transferring calls to the appropriate departments or individuals, taking messages, and providing basic information
• Managing Correspondence: Handling incoming and outgoing mail, emails, and faxes, distributing them to the relevant personnel, and ensuring timely responses.
• Providing Information: Offering information about the organization, services, or products to visitors, clients, and callers.
• Security and Access Control: Monitoring and managing access to the premises, ensuring visitors sign in and out Event Coordinator

Responsibilities

• Plan, coordinate, and execute church events including productions, conferences, and weddings
• Serve as the primary point of contact for internal ministries, vendors, and external clients
• Develop event timelines, schedules, and run-of-show plans
• Coordinate logistics such as venue setup, seating, staging, audio/visual
• Schedule and coordinate volunteers, staff, and ministry teams for events
• Ensure all events align with church values, policies, and safety guidelines
• Oversee event day operations to ensure smooth execution and resolve issues as they arise
• Manage event documentation, contracts, and post-event follow-up Qualifications/Skills:
• Time Management
• Organization
• Problem solving
• Strong analytical and problem-solving skills.
• Ability to lead volunteer teams
• Ability to recruit volunteers
• Detailed Oriented , and can multitask assignments and projects.
• Strong Communication Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.  While performing the duties of this job, the employee may need to lift boxes of paper around 40 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours: 40 hours