Administrative Assistant IV

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com. Job Details: Professionally and effectively provide Sr. Administrative Assistant support to the VP, US EDS&I & New Products, with minimal supervision. Successful candidate must be a team player who can handle multiple assignments while proactively reaching out within the organization to find solutions, anticipate needs of manager, have excellent attention to detail, and function as a partner. Responsible for: · Heavy calendaring, travel arrangements, processing expense reports, Ariba purchasing, arranging video conferences and internal /external meetings, writing staff meeting minutes with action items, and proven ability to learn new technologies. ·

• Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner. ·
• Excellent interpersonal and written/oral communication skills required for interaction internally and with external partners, ability to lead by influence, and design and improve admin processes. · May be responsible for composing correspondences and communicating information on behalf of manager. ·
• Create and prepare routine presentations/memos/reports for approval; must have the ability to work with financial/budget headcount reporting systems to provide tracking reports. ·
• Manage approval and authorization process on behalf of supervisor for purchasing; exercises pre-determined spending authority. Skills: ·
• Experience working with an executive level manager strongly preferred. · Minimum 5 years of administrative experience
• Excellent planning and organizational skills Superior attention to details
• Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint. ·
• Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment
• Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
• Excellent interpersonal skills (team player)
• Excellent (oral and written) communication skills A strong understanding of CLIENT Pharmaceuticals Organizational policies and procedures is a plus. A basic understanding of Oncology would also be a plus. Education:
• BA/
• BS highly preferred. Skills: ·
• Experience working with an executive level manager strongly preferred. ·Minimum 5 years of administrative experience
• Excellent planning and organizational skills Superior attention to details
• Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint. ·
• Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment
• Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
• Excellent interpersonal skills (team player)
• Excellent (oral and written) communication skills A strong understanding of CLIENT Pharmaceuticals Organizational policies and procedures is a plus. A basic understanding of Oncology would also be a plus. Education:
• BA/
• BS highly preferred.