Accounting Specialist/Accounts Payable

Overview

This role is responsible for contract administration and maintaining and reconciling vendors accounts.

Responsibilities

• Set up new Vendor accounts ensuring that a W-9 is obtained. Maintain W-9 file and update annually.
• Ensure that Vendor Invoices are matched with contracts, purchase orders or corporate signatures.
• Post payable invoices daily
• Reconcile vendor statements monthly
• Issue and prepare checks, obtain signatures and prepare for mailing.
• File invoices, statements and checks
• Centralize and maintain listing of all contracts
• Ensure all payments are in accordance with signed contracts
• Ensure payables are reviewed with open accounts receivables
• Support Corporate special projects related to accounts payable
• Support Accounting Specialist in the Accounts Receivable function as well as back up to the general accounting responsibilities
• Ensure all policies and procedures are followed as designated by the Hoffman Auto Group Privacy Act Policy

Qualifications

• Accounts Payable experience and general Excel knowledge.
• Reconciliation experience
• Must be flexible, highly organized, possess excellent interpersonal and communication skills. Always leads by example with professional work ethic.
• Regular on-time attendance is an essential function of this position to meet deadlines